1-800-687-9737
Dr. John Howard - Chairman 12185 FM Hwy 2362, Clarendon, TX 79226
|
Jerry Woodard - Vice-Chair Box 731, Clarendon, TX 79226 |
Delbert Robertson - Secretary Box 1090, Clarendon, TX 79226 |
Douglas Lowe - Member Box 907, Clarendon, TX 79226 |
Jack A. Moreman.- Member Box 68, Clarendon, TX 79226 |
Ruth Robinson - Member Box 810, Clarendon, TX 79226 |
Dr. Bill Sansing - Member 5599 Hwy 70, Clarendon, TX 79226 |
Susie Shields - Member 3988 FM 1754 Lelia Lake, TX 79240 |
Leonard "Tex" Selvidge Box 1048, Clarendon, TX 79226 |
POLICIES AND BYLAWS OF THE BOARD OF REGENTS
CC Policy # 1210
Adopted by Board of Regents 8-19-2010
Section 1. Composition. The Board of Regents shall consist of nine members elected at large by the qualified voters of the Clarendon College District; each member
will be elected for a term of six years, and three members will be elected on even-numbered years.
Section 2. Election of Regents. The College Board election shall be held on the First Saturday in May each even-numbered year in accordance with the election laws of
the State of Texas. To be eligible to be a candidate for, or elected or appointed to, the office of College Regent, a person must:
• Be a United States citizen
• Be 18 years of age or older on the first day of the term to be filled at the election or on the date of appointment, as applicable.
• Have not been determined by a final judgment of a court exercising probate jurisdiction to be:a. Totally mentally incapacitated and the person's mental capacity has not subsequently been completely restored by a final judgment of a court exercising probate jurisdiction; or
b. Partially mentally incapacitated without the right to vote and the person's guardianship has not been modified to include the right to vote or the person's guardianship has not been modified to include the right to vote or the person's mental capacity has not been completely restored by a subsequent final judgment of a court exercising probate jurisdiction.
• Have not been finally convicted of a felony from which the person has not been pardoned or otherwise released from the resulting disabilities.
• Be a resident of Texas.
• Reside in the territory from which the office is elected.
• Be a qualified registered voter.
Any legal resident ("Residence' defined in election code 1.015 TACC) of this district may become a candidate for a place on the Board of Regents by filing written application with the Board of Regents, asking that his/her name be placed on the official ballot; similar petitions may be filed requesting that certain names be placed on the ballot. Such requests or petitions may be filed not later than thirty days prior to the date of the election.
The members of the Board of Regents shall hold office for a period of six years, or until their successors are elected and qualified.
When a vacancy occurs on the Board of Regents, the remaining members of the board shall be authorized to fill this vacancy by appointment until the next regular election of members to the Board as provided by law.
Section 3. Election of Officers. The Board of Regents at its first regular meeting following the date of the election shall organize by electing a Chairperson,
Vice-Chairperson, and Secretary-Treasurer from among its members, each of whom shall serve for a period of two years or until a successor is elected and qualified. Each official shall be elected by majority vote of the members present.
Section 4. Regular Meetings. The Board of Regents shall meet regularly on the third Thursday of each month, at 11:45 AM in the Bairfield Activity Center on the campus
of Clarendon College, Clarendon, Texas.
Section 5. Special Meetings. Special meetings may be called by the Chairperson of the Board of Regents at a time permitting compliance with laws governing public
meetings, and/or by any two members of the Board upon notices either written or oral to all members of the Board at a time permitting compliance with laws governing public meetings.
Section 6. Executive Committee. The Chairperson, the Vice-Chairperson, and the Secretary constitute the Executive Committee of the Board of Regents.
Section 7. Special Committees. Special committees may be appointed by the Chairperson of the Board on authorization by the Board. Such committees shall be
appointed to perform specific duties. When the work of the committee has been completed, the committee shall be automatically dissolved.
The work of all such special committees shall be fact-finding and advisory, and only in exceptional cases legislative or administrative, and only then by majority vote of
the Board.
No committee shall have power to act administratively unless specifically empowered to act by the Board of Regents, and the committee shall report its action to
the Board at its next regular meeting after action has been taken.
Fact finding and advisory committees shall report their findings and recommendations first to the Board of Regents, either through a written report or at a
regular or special meeting. Committees shall not publish or release any such reports to others prior to presentation to the members of the Board.
Section 8. Conflict of Interest/Disclosure. The presiding officer of the board must have no contractual, employment, or personal or familial financial interest in the
institution. The majority of other voting members of the board must have no contractual, employment, or personal or familial financial interest in the institution.
If a Regent or a person related to a Regent in the first degree by either affinity or consanguinity has a substantial interest in a business entity or in real property, the
Regent, before a vote or decision on any matter involving the business entity or the real property, shall file an affidavit with the Secretary of the Board of Regents stating the nature and extent of the interest and shall abstain from further participation in the matter.
(Local Govt Code 171.004)
The Board shall take a separate vote on any budget item specifically dedicated to a contract with a business entity in which a Regent has a substantial interest. The
affected Regent shall not participate in the that separate vote, but may vote on the final
budget if he/she has filed the affidavit and the matter in which he/she is concerned has been resolved. (Local Govt Code 171.005)
A Regent who is a stockholder, officer, director, or employee of a bank that has bid to become a depository for the College shall not vote on the awarding of a depository
contract to said bank. (Education Code 45.204)
If a Regent has a substantial interest in a bank with which the District is considering entering into a loan or other transaction besides a depository contract, then the Regent must comply with the affidavit and abstention requirements. (Atty. Gen Op. JM-1082 (1989); Local Gov=t Code 171.004)
Section 9. Quorum Requirements. The presence of five members of the Board of Regents shall constitute a quorum and a majority vote of those members present shall be required on all matters voted upon by the Board. If a quorum shall not be present at any meeting, the Regents present may recess the meeting without notice other than announcement at the meeting, until a quorum shall be present.
Section 10. Voting. Voting shall be done by the show of hands; each member's vote, or failure to vote, shall be recorded. The Chairperson of the Board of Regents shall
have a vote. The President of Clarendon College is not a member of the Board and does not have a vote.
Section 11. Removal from Office. Board members may be removed from Board membership for incompetency, official misconduct, intoxication, non attendance of
regularly scheduled board meetings, or conviction by a jury for any felony or for misdemeanor official misconduct. "Official misconduct" includes conviction of an
offense relating to violation of purchase procedures. Actions for removal of Board members must be brought before the district judge holding jurisdiction, except that any court convicting a Regent of a felony or official misconduct shall order immediate removal. Tex. Const., Art V, Sec. 24; Loc. Gov=t. Code 87.011, 87.012, 87.013, 87.031; Education Code 44.032 (e).