4000 SERIES

Clarendon College Policy Manual

4000 SERIES

STUDENT SERVICES POLICIES

EQUAL OPPORTUNITY

4110

With respect to the admission of students; the availability of student loans, grants, scholarships, and job opportunities; the opportunity to participate in student activities or athletic programs sponsored by the College; the provision of student services; and the use of college student housing, Clarendon College shall not discriminate either in favor or against any person because of age, gender, color, national or ethnic origin, race, religion, creed, and/or disability (P.L. 88-352, Title VI and P.L. 92-318, Title IX)

STUDENT ADMISSIONS, RESPONSIBILITY FOR

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The Registrar, Director of Admissions is responsible for student admissions and the day-to-day operations of the Office of Admissions, including the enforcement of admission policies and other related activities. All inquiries regarding student admission should be directed to the Office of Admissions.

GENERAL ADMISSIONS REQUIREMENTS

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Clarendon College maintains an open admissions policy and constantly works to provide programs beneficial to all students.

Applications for admission and other documents necessary for admission should be addressed to the Office of Admissions. Students may be admitted to Clarendon College by any one of the following methods:

1. High School Graduate. Graduates of accredited high schools will be admitted upon completion of an Application for Admission and presentation of an official transcript. Clarendon College defines an accredited high school as a Texas public high school authorized through the Texas Education Agency, the Texas Private School Accreditation Commission, the Southern Association of Colleges and Schools, or if located in a state other than Texas, that state's comparable agencies and/or regional accrediting association. Graduates from a non-accredited high school may be admitted under item 3 or 4 below.

2. College Transfer. Transfer students must be eligible for readmission to the institution in which the student was last enrolled and must meet the academic requirements of Clarendon College. Only credits from accredited institutions will be accepted.

3. General Education Development Test. An individual who has passed the General Education Development Test (GED) will be admitted.

4. Individual Approval. A person who is at least eighteen (18) years of age and who did not graduate from a accredited high school, or an individual who graduated from a high school program not recognized by the Texas Education Agency, Texas Private School Accreditation Commission, or the Southern Association of Colleges and Schools, or an individual who graduated from a home school program may be considered for admission by Individual Approval. A request for admission by Individual Approval should be submitted to the Admissions Office. The student's ability to benefit from the college's curricular offerings may be considered. Individuals graduating from an unaccredited high school or home school must submit a notarized transcript or listing of studies. Other limitations and conditions of admission may be established by the College. Students admitted under Individual Approval shall be subject to the same policies and regulations as all other students.

5. Early Admission of High School Students. Students who are currently attending high school may apply for the Early Admissions program at Clarendon College by completing an Application for Admission, submitting a recommendation from their high school principal or designee, and a current copy of their high school transcript. Other admission requirements apply: See Specialized Admissions - Early Admissions Program. For additional information interested individuals should contact the Office of Admissions.

6. Readmission. A Clarendon College student who has not attended the previous long semester (fall or spring) must apply for re-admission through the Office of Admissions. If the student has attended another college since his/her previous enrollment at Clarendon College, a current transcript of all college credits is required.

7. International Students. Clarendon College is authorized under federal law to enroll non-immigrant students. International students seeking admissions should submit the following:

a. Application for Admission. The Application should be submitted along with a $100.00 application fee at least ninety (90) days prior to the beginning of registration for any given semester.

b. An official transcript of the last four years of secondary school. The official transcript must be an original copy translated into English and must show each course completed and the grade earned.

c. An official transcript from each college or university attended (translated into English).

d. Test of English as a Foreign Language (TOEFL). The minimum acceptable score for this test is 525. An application and a list of test centers for the test of English as a Foreign Language may be obtained by writing to:

Test of English as a Foreign Language

Testing Service, Box 899

Princeton, New Jersey 08540, U.S.A.

e. Statement of financial support.

f. Individuals must have proof of insurance (medical and life) or purchase appropriate insurance.

g. Upon acceptance for admission, an international student applicant must complete an application for the dormitory and forward a $100 dormitory deposit. All items must be on file 60 days prior to the beginning of registration. A decision cannot be reached on the application for admission until each of the items requested above are on file in the Office of Admissions.

h. All international students are required to live on campus. Any exception must be approved by the Dean of Students.

8. Applicants not eligible for enrollment under one of the methods listed above should contact the Registrar, Director of Admissions. The Registrar, Director of Admissions may refer the applicant to the Admissions Committee and/or the Dean of Instruction for further review.

SPECIALIZED ADMISSIONS

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Admission to Clarendon College does not guarantee admission or placement in specific courses or programs of study. Prerequisites are required for some courses and some programs of study require special approval. In addition, program approval/accreditation requirements, program costs, and/or availability of facilities make it necessary for some programs to require specialized admission procedures in addition to those outlined above for general enrollment at the College.

Office Technology

In addition to the general admission requirements to Clarendon College, applicants to the Office Technology Program must meet the following requirements:

1. Applicants must complete an application form for the Office Technology Program.

2. Applicants may be required to participate in an interview with the Office Technology Program Selection Committee.

Clarendon College maintains an open admission policy; however, the Office Technology Program is a limited enrollment program. Since there are often more applicants for the program than spaces available, applications for the program will be screened by a selection committee. Students will be recommended for admission to the program by the selection committee. Applicants are notified of their acceptance into the program, placement on a waiting list, or rejection of their application. Clarendon College reserves the right to refuse admission to the program to any applicant.

Ranch and Feedlot Operations (RAFO)

In addition to the general admission requirements to Clarendon College, applicants to the Ranch and Feedlot Operations Program must meet the following requirements:

1. Applicants must complete an application form for the Ranch and Feedlot Operations Program.

2. As part of the application, applicants should be able to: a) demonstrate a background in agriculture (i.e. preference is given to those who can demonstrate a background in Agriculture); b) demonstrate an ability to benefit from the program; and, c) demonstrate an aptitude.

3. Applicants must participate in an interview with the Ranch and Feedlot Program Selection Committee.

Clarendon College maintains an open admission policy; however, the Ranch and Feedlot Operations Program is a limited enrollment program. Since there are often more applicants for the program than spaces available, applications for the program will be screened by a selection committee. Students will be recommended for admission to the program by the selection committee. Applicants are notified of their acceptance into the program, placement on a waiting list, or rejection of their application on or about June 1 of each year. Clarendon College reserves the right to refuse admission to the program to any applicant.

Vocational Nursing

In addition to the general admission requirements to Clarendon College, applicants to the vocational nursing program must meet the following requirements:

1. The student must complete an application form for entry into the program.

2. The student must be a high school graduate or have completed a GED. This must be verified by an official transcript or GED transcript.

3. The student must achieve an acceptable score on the nursing admissions entrance test.

4. The student must submit three (3) letters of reference prior to the interview date. The letters of reference should be sent to the Vocational Nursing Program Director from teachers, professors, or past employers. Letters of reference should not be obtained from friends or relatives and should not be hand delivered.

5. The student must demonstrate qualifications and an aptitude that are acceptable.

6. Applicants must participate in a personal interview with the selection committee.

Clarendon College maintains an open admission policy; however, the number of nursing students that can be accepted is limited by the Texas Board of Nurse Examiners and the availability of clinical instruction facilities. Since there are often more applicants for the nursing program than spaces available, applications for the nursing program will be screened by a selection committee. Students will be recommended for admission to the nursing program by the selection committee. Clarendon College reserves the right to refuse admission to the nursing program to any applicant whose application is deemed unsatisfactory.

Note: The Board of Nurse Examiners (BNE) may refuse to approve persons to take the licensure examination, may refuse to issue or renew a license or certificate of registration, or may refuse to issue a temporary permit to any individual that has been convicted of a felony, a misdemeanor involving moral turpitude, or engaged in conduct resulting in the revocation of probation imposed pursuant to such a conviction.

Students may contact the Director of Vocational Nursing at Clarendon College for additional clarification.

Early Admissions Program

Clarendon College sponsors an Early Admissions Program for the benefit of qualified high school students. Students who participate in the Early Admissions Program have the opportunity to accelerate their college program to save both time and money. Students enrolled in high school may be admitted under the following conditions:

1. Students who have completed their sophomore or junior year in an accredited high school and who seek to enroll in an academic course(s), a transfer course(s), or an Associate Degree Program may be admitted based on successful completion of the following:

a. Demonstrate college readiness by achieving the minimum passing standards under the provisions of the Texas Success Initiative on relevant section(s) on an approved instrument or demonstrate an exemption under the provisions of the Texas Success Initiative (TSI) (See Texas Success Initiative in this Catalog). Students in the eleventh grade are eligible to enroll in the Early Admission Program only if the student has achieved a score of 2200 on Mathematics and/or a score of 2200 on English Language Arts with a subsection of at least a 3 on the tenth grade TAKS relevant to the courses to be attempted. An eleventh grade student who enrolls in an early admissions course shall not be required to demonstrate further evidence of eligibility to enroll in early admissions courses in the twelfth grade.

b. Present a recommendation from the high school principal or designee.)

c. Submit an application for admission, and a current high school transcript (prior to graduation).

d. Be enrolled in four or more instructional clock hours (i.e., 4 -50 minute periods) of high school credit-only courses on a daily basis in an accredited or public high school and no more than two college courses each semester. The Dean of Instruction may grant a waiver to students who request the opportunity to enroll in more than two college courses.

e. Obtain the approval of the Dean of Instruction or designee.

2. Students who have completed their sophomore or junior year in an accredited high school and who seek to enroll in an occupational-technical program course leading to a certificate of one year or less may be admitted based on the successful completion of the following:

a. Demonstrate readiness to enroll in workforce education courses in the Early Admissions Program by achieving the minimum passing standard on the Mathematics section and/or the English Language Arts section of the tenth or eleventh grade TAKS. An individual who is exempt from the TAKS may be evaluated otherwise by the College to determine eligibility for enrolling in workforce education courses.

b. Present a recommendation from the high school principal or designee.

c. Submit an application for admission, and a current high school transcript (prior to graduation).

d. Be enrolled in four or more instructional clock hours (i.e., 4 -50 minute periods) of high school credit-only courses on a daily basis in an accredited or public high school and no more than two college courses each semester. Exceptions to this requirement for students with demonstrated outstanding academic performance and capability (as evidenced by grade-point average, PSAT scores, and/or other assessment indicators) may be approved by the Dean of Instruction.

e. Obtain the approval of the Dean of Instruction or designee.

3. Students who have been enrolled in a non-traditional program of study (i.e., a home school or a non-accredited high school) and who have successfully completed their sophomore or junior year as determined by the School must satisfy the following:

b. Present a letter of recommendation from the superintendent, the high school principal, or designee.

c. Submit an application for admission, and a current high school transcript (prior to graduation).

4. To be eligible for enrollment in a early admission course offered by the College, the student must have at least a junior standing in high school. Exceptions to this requirement for students with demonstrated outstanding academic performance and capability (as evidenced by grade-point average, PSAT scores, and other assessment indicators) may be approved for admission and participation in the Early Admission Program by the Dean of Instruction. In addition, students with less than junior standing must demonstrate eligibility as outlined in subsection 1 of this section.

All students who participate in the Early Admission Program must maintain at least a 2.0 GPA to remain in good standing. Students will be enrolled provisionally on a semester-by-semester basis. Credit will be awarded according to state, local, and institutional policies in effect at the time of enrollment. Students participating in the Early Admission Program must submit a final high school transcript upon graduation from their high school, or a GED certificate.

Veterans

Veterans are admitted on the same basis as other students. Clarendon College is approved for Veterans Training under the GI Bill of Rights, Public Laws 358 and 550, and under the Vocational Rehabilitation Laws.

ACADEMIC FRESH START FOR ADMISSIONS DECISIONS

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Texas Senate Bill 1321 (1993) allows students who were enrolled in a postsecondary institution 10 or more years ago to seek admission to Clarendon College without consideration of that work. Should the student seek admission under this option, then no college courses or credits ten (10) years or older will be evaluated. (A student's TASP exemption based on work completed prior to the Fall of 1989 is retained regardless of any election of Academic Fresh Start.) This option does not relieve students from notifying the college of attendance at previous institutions, nor of the need to submit transcripts indicating all previous course work attempted. For additional information on Academic Fresh Start, contact the Office of Admissions.

VETERAN'S BENEFITS AND SERVICES

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Veteran's Benefits and Services

Clarendon College is approved for Veterans Training under the GI Bill of Rights, Public Laws 358 and 550, and under the Vocational Rehabilitation Laws. The Office of Admissions, the Office of Student Services, and the Business Office are prepared to render assistance to the veteran in applying for his/her educational benefits. Veterans should make arrangements for admission to Clarendon College and application for veteran's benefits as far in advance of the contemplated registration date as possible.

Benefits for Texas Veterans

Honorably discharged Texas veterans whose educational benefits from the Veterans Administration have been used up or lapsed may be entitled to free tuition under the state law. Texas Veterans who have exhausted their educational benefits may attend Clarendon College under the Hazelwood Act. All students qualifying for the Hazelwood Veteran's benefits will be exempt from tuition and educational related fees up to a maximum of 150 credit hours. Student service fees and late charges will be the responsibility of the student and are to be collected at registration.

Requirements:

1. Currently qualified as a Texas resident for enrollment purposes,

2. Was a Texas resident at the time of entrance into the service,

3. Have served at least 180 days active military service (excluding training),

4. Have an honorable discharge,

5. Have a copy of discharge papers (DD214) on file in the Financial Aid office,

6. Must not be in default status on a guaranteed student loan,

7. Present proof of ineligibility for educational benefits from the Veteran's Administration, and

8. Present proof of ineligibility for the Pell Grant or Supplemental Education Opportunity Grant.

Veterans should contact the Office of Financial Aid for application procedures and to determine eligibility.

CONTINUING EDUCATION

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Clarendon College is committed to the educational and cultural development of citizens throughout its service area. The Continuing Education Program is a major expression of the college’s orientation toward our mission and public service. It recognizes that people do not outgrow their need and desire to learn but rather continue throughout life to want and to seek new knowledge, understanding, and skills. The specific goals of the program are to:

1. Provide opportunities for people of all ages to enrich their cultural lives and pursue their personal interests;

2. Provide workforce education and training to adults to assist them in acquiring or upgrading vocational-technical skills leading to employment or job advancement;

3. Sponsor in-service training opportunities for area employers and professionals to satisfy organizational needs and educational requirements for licensing or credentialing; and,

4. Provide other instruction as required to meet community needs.

These programs typically consist of non-credit experiences such as short courses, seminars, workshops, and lectures. They can be custom tailored for the convenience of the student or an employer and may be offered at a variety of locations. Enrollment is open to all interested individuals regardless of education background; however, some certification courses may have additional admission requirements. These include certain specialized courses. Each continuing education course normally requires the payment of a fee which is determined by the length and nature of the learning activity.

ADMISSION PROCEDURES (CREDIT PROGRAMS)

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The procedures for entering Clarendon College are as follows:

1. Complete and return to the Office of Admissions the following forms and or documents. (Forms are available from the Office of Admissions.)

a. A completed Application for Admission.

b. A completed Student Data Form.

c. A completed Certificate of Residence.

d. All required official transcripts. If you are a first-time college student, request your high school transcript be sent to the Office of Admissions at Clarendon College. If you are a transfer student, request each college attended to send a complete transcript of credits directly to the Office of Admissions at Clarendon College. (If not a high school graduate, send your G.E.D. scores)

e. Request any scores on the Texas Higher Education Assessment (THEA) (formerly the Texas Academic Skills Program (TASP) test), American College Testing Program (ACT), the Scholastic Aptitude Test (SAT), or any approved alternative assessment be forwarded to Clarendon College.

2. Depending on the student’s status, additional forms and/or documents may be necessary. Applicants should complete and forward appropriate documents.

a. A residence hall application and residence hall deposit ($100).

b. A completed residence hall exemption form, if applicable.

c. International Students - see Admission Requirements - International Students.

Any exceptions to the aforementioned requirements must be approved in advance by the appropriate Dean. Any individual admitted by individual approval by the Dean will be on academic probation, and must achieve a minimum grade point average of 2.0 in the first 12 credit hours of coursework to be eligible for continued enrollment.

TRANSFER OF CREDIT FROM ANOTHER COLLEGE

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Credit for courses in which a passing grade (D or better) has been earned may be transferred to Clarendon College from a post-secondary institution that is accredited by one of the regional accrediting bodies. It is the responsibility of each transfer applicant to arrange for an official transcript to be sent to Clarendon College from each institution previously attended. A course from a regionally accredited institution will be accepted in lieu of a specific course at Clarendon College only if evidence indicates the course is equivalent.

Although all passing grades are accepted in transfer, students whose overall grade point average is less than 2.0 on a 4.0 scale, may only be admitted by the appropriate dean. Transfer students who are admitted by the dean and whose GPA is less than a 2.0 will be placed on academic probation. Failure to achieve a minimum grade point average of 2.0 for the first 12 credit hours taken at Clarendon College while on academic probation will result in academic suspension.

Course work completed at colleges and universities outside the United States will be considered for transfer on an individual basis. All foreign credentials submitted to Clarendon College must include the original transcript plus a certified English translation.

REGISTRATION

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Registration for college credit courses scheduled for the Fall and Spring semesters and for summer terms must be completed during the designated priority, regular, or late registration periods at the beginning of each semester or summer term. Registration includes completion of required forms, preparation of a class schedule, and payment of all tuition and fees (or completion of a Tuition and Fee Installment Plan Agreement). Registration for courses beginning at irregular times during the semester or terms is completed at the time specified for the particular course(s).

ARTICULATION AND TRANSFER

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Clarendon College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. Because of this recognition, Clarendon College credits are regarded as equivalent to courses of the same description at other colleges and universities. Transfer problems typically occur only when students change their planned educational objectives. Examples of transfer difficulties include those encountered by students who change majors or who change from a two-year career education program to an academic transfer program.

Counselors, advisors, and faculty advisors have access to a wide range of information on credit transfer. Students should work with an academic advisor or counselor to design an educational plan consistent with their educational goals. Changes in plans should be discussed with the academic advisor or counselor to avoid potential transfer problems.

In order to assist students transferring to other institutions within the State of Texas, Clarendon College has joined with other junior/community colleges and universities in the State of Texas and has adopted a common course numbering system. The purpose of the numbering system is to improve articulation and assist students who are transferring between institutions.

RESOLUTION OF TRANSFER DIVISION COURSES DISPUTES FOR LOWER

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In accordance with rules and guidelines established by the Texas Higher Education Coordinating Board, if a Texas public institution does not accept a lower-division course credit earned by a student at another Texas public institution, the institution is required to provide a written notice to the student and the sending institution that the transfer of the course credit was denied. The two institutions and the student shall attempt to resolve the transfer of the course credit in accordance with Board rules and regulations. If the transfer dispute is not resolved to the satisfaction of the student or the sending institution within 45 days after the date the student received written notice of denial, the institution whose credit is denied for transfer shall notify the commissioner of the denial.

The Commissioner of Higher Education or the commissioner's designee shall make the final determination about the dispute concerning the transfer of course credit and give written notice of the determination to the involved student and the institutions.

CREDIT BY EXAMINATION/EXPERIENCE

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(College Credit Granted for Non-Traditional Education)

Clarendon College supports the concept that learning can and does occur outside the traditional college classroom. In today's world, many students acquire substantial education through intensive reading, travel, correspondence courses, television, and other non-traditional avenues of learning. A maximum of 30 semester hours of credit may be earned at Clarendon College by examination or other non-traditional forms of education and applied towards the degree. Clarendon College awards credit based on the following:

Evaluated Credit - (Evaluation of Credentials)

Students may earn credit by an evaluation of various credentials:

1. State or national board exams/certifications,

(LVN, R.N., Cosmetology, Criminal Justice, etc....)

2. Non-traditional transcripts, (Hospital schools, cosmetology, etc....)

3. Nationally recognized tests or certifications.

4. Formal Military Training.

The course number, the course title, and the number of semester hours of credit will be recorded on the transcript. No grade points are earned; credit may not be used to meet residency requirements.

Advanced Placement Examinations (AP)

Entering freshmen who have participated in advanced placement courses in a secondary school and who present scores of 4 or 5 on the appropriate Advanced Placement Examination may be granted, on request, credit or placement for comparable courses at Clarendon College following enrollment. The course number, course title, and the number of semester credit hours earned will be recorded on the transcript. No grade points are earned. Credit may not be used to meet residency requirements. Credit will not be posted until the student has completed 12 semester hours at Clarendon College. Requests for additional information on Advanced Placement (AP) credit at Clarendon College should be directed to the Office of Admissions.

College Level Examination Program (CLEP)

Students who believe that they already possess the knowledge and/or skills taught in certain courses or programs offered by the college may obtain credit for one or more courses by successful taking of an examination. The College Level Examination Program (CLEP) is a national testing program administered by the Educational Testing Service. Clarendon College is a test center for CLEP. Clarendon College awards credit for students who successfully complete one or more CLEP subject examinations; however, Clarendon College does not grant credit on the basis of the College Board CLEP General Examination Scores. Successful performance on CLEP Subject Examinations is set by Clarendon College after considering the College Board’s score recommendations and is published in the College Catalog. Credit will not be posted until the student has completed 12 semester hours at Clarendon College. Requests for additional information on CLEP credit at Clarendon College should be directed to the Office of Admissions.

Scholastic Aptitude Test I (SAT I)

Students who present SAT I scores of 680 or better on the verbal portion of the SAT I may be awarded six (6) semester hours of credit in English, ENGL1301 and ENGL1302. Students scoring between 580 and 679 on the verbal section may be awarded three (3) semester hours of credit in English, ENGL1301. A score of 560 or above on the mathematics section of the SAT I may qualify a student for three (3) semesters of credit in mathematics, MATH1314. Credit will not be posted until the student has completed 12 semester hours at Clarendon College. Requests for additional information credit for the SAT at Clarendon College should be directed to the Office of Admissions.

American College Test

Students who present an ACT score of 32 or better on the English section of the ACT may be awarded six (6) semester hours of credit in English, ENGL1301 and ENGL1302. Students scoring between 29 and 31 on the English section may be awarded three (3) semester hours of credit in English, ENGL1301. A score of 27 or above on the mathematics section of the ACT may qualify a student for three (3) semesters of credit in mathematics, MATH1314. Credit will not be posted until the student has completed 12 semester hours at Clarendon College. Requests for additional information credit for ACT at Clarendon College should be directed to the Office of Admissions.

Course Challenge Examinations

Students are eligible to apply for this examination if they earned predominately "A" grades in the subject in high school, scored exceptionally high on a nationally recognized test and/or if they can demonstrate to the division director significant and relevant experience in the subject area and a CLEP exam is not available in the course. Final approval for a Course Challenge Exam must be obtained through the Dean of Instruction.

Once approval for the test is obtained, the student is required to pay a fee. The fee is a testing fee, payable in advance, and is non-refundable, regardless of the grade earned on the test. A grade of "B" (85) or better must be earned on the exam in order to receive credit for the course. The course number, course title, and the number of semester credit hours earned will be recorded on the transcript. No grade points are earned. Credit may not be used to meet residency requirements. Credit will not be posted until the student has completed 12 semester hours at Clarendon College.

ARTICULATED AND TECH PREP COURSES

A high school student graduating with one or more years in a technical program may receive advanced placement or advanced credit in a parallel college program at Clarendon College. Advanced placement or advanced credit at Clarendon College can be awarded based on any one or any combination of the following:

1. A Tech Prep Articulation Agreement,

2. Evaluation of the student's vocational program competency profile and a recommendation from the high school vocational instructor or the high school vocational director, and/or

3. A Clarendon College departmental examination.

A student should apply within a period of one year after high school graduation. A maximum of 12 semester hours of college credit can be awarded for courses, provided the student has not enrolled in the same course or in a higher level sequential course at Clarendon College or another college. The student will be allowed to apply for advanced placement or advanced credit only one time. Credits earned in this manner will not become a part of the student's permanent record until an equivalent number of semester hours have been earned in regular classes at Clarendon College.

Students desiring credit by this means and who expect to transfer to another institution are advised to check with the receiving institution concerning the transferability of credit obtained by this method.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) DISCLOSURE TO THE STUDENT

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A. Upon request, any enrolled student or ex-student may access his/her educational record.

B. Definition of educational records.

The term ‘educational records’ means those records, files, documents, and other materials that contain information directly related to a student and are maintained by the College or by a person acting for the College. The term "educational records" does not include:

1. Records that contain only information about a student after he or she is no longer a student at the College.

2. Records made by the College personnel that are kept in the sole possession of the maker and are not accessible or revealed to any one other than a temporary substitute for the maker of the record.

C. Information not available to student.

1. Financial records of the parents of the student or any information contained therein.

2. Confidential letters and statements of recommendation which were placed in the educational records prior to January 1, 1975, if such statements are used only for the purpose for which they were specifically intended.

3. Confidential statements or recommendations for which a student has signed a waiver in matters respecting:

a) admission to any educational institution,

b) an application for employment,

c) the receipt of an honor or honorary recognition.

Providing that:

a) upon request, the student shall be notified of the names of all persons making confidential recommendations,

b) all recommendations protected in this manner must be used solely for the purpose for which they were specifically intended,

c) such waivers may not be required as a condition for admission to, receipt of financial aid form, or receipt of any other services or benefits from the College.

4. The records maintained by institutional, supervisory and administrative personnel, and educational personnel ancillary thereto, which are not in the sole possession of the maker thereof and which are not accessible or revealed to any other person except a substitute.

5. Records on a student which are created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his/her professional or paraprofessional capacity or assisting in that capacity and which are created, maintained or used only in connection with the provision of treatment of the student, and are not available to anyone other than persons providing such treatment; provided, however, that such records can be personally reviewed by a physician or other appropriate professionals of the student's choice.

6. Records of persons who have not officially attended Clarendon College; a student must have been enrolled on the official date of record to be considered as having officially attended.

D. A request for access to records must be granted within a reasonable period of time, but in all cases within forty-five (45) days after the request has been made.

ACCESS RIGHTS

4220

A. A list of the types of educational records which are maintained may be obtained in the Registrar's Office.

B. The student shall go to the office having primary responsibility for the record in which he/she is interested and submit a written request for the desired records.

C. The student shall have the right to make reasonable requests for explanations and interpretations of records reviewed.

D. The student shall have a right to obtain copies of records requested at a reasonable cost.

E. The student shall have the right to challenge the content of his/her educational records. This right includes the right to an informal hearing before the originator of the record and if necessary, a formal hearing before the appropriate college official(s).

DIRECTORY INFORMATION

4230

The Clarendon College is required to give public notice of the categories of information the College has designated a "directory information." The categories are as follows: the student's name, address, telephone listing, e-mail address, date and place of birth, number of hours enrolled in for the current semester, classification major and minor field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, photographs, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.

After each regularly scheduled registration, a period of five (5) working days will be provided each registrant to indicate that any or all of the above information is not to be released to any one outside of the College. The student may indicate the item(s) not to be released by completing a form in the Registrar's Office.

LIMIT OF ACCESS AND RECORD OF ACCESS

4240

The Clarendon College has a policy of not releasing or providing access to any personally identifiable information in educational records other than directory information or as is permitted under Section 4220 unless:

A. There is written permission of the student specifying records to be released, the reasons for such release, and to whom the information is to be released.

B. A copy of the record(s) to be released must be furnished the student upon request. Records will be furnished students at reasonable cost.

C. If information from a student's record is furnished in compliance with judicial order, or pursuant to any lawfully issued subpoena, the student is to be notified of all such orders or subpoenas in advance of the compliance therewith by the College.

D. Authority for responsibility and maintenance of student records is delegated from the Board of Regents through the President to the Registrar. Each operating unit within the College which is assigned the responsibility for specific student records shall maintain a record, kept with the education records of each student, which will indicate all individuals, agencies, or organizations (other than those specified in Section 4250-A) which have requested or obtained access to a student's educational records maintained by the institution, and which will indicate specifically the legitimate interest that each such person, agency, or organization has in obtaining this information. Such record of access shall be available only to the student, to the school official and his/her assistants who are responsible for the custody of such records, and to persons or organizations authorized in, and under the conditions of, clause B of Section 4250 as a means of auditing the operation of the system.

E. Personal information shall be transferred to a third party outside of the College only on the condition that such a party will not permit any other party to have access to such information without the written consent of the student.

F. Educational institutions shall include with any information released, a written statement which informs the receiver of the information and conditions of paragraph E above.

ENTITLEMENT TO ACCESS WITHOUT PERMISSION

4250

A. Other school officials, including instructors within the educational institution who have been determined by the institution to have legitimate educational interests.

B. Authorized representatives of Federal agencies or authorized state and local educational authorities (34 CFR 99.31, 99.35).

C. In connection with a student's application for, or receipt of, financial aid.

D. State and local officials or authorities to which such information is specifically required to be reported or disclosed pursuant to State statute adopted prior to November 19, 1974.

E. Organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and/or their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose which it is conducted.

F. Accrediting organizations in order to carry out their accrediting functions.

G. Parents of a dependent student, or such parents as defined in Section 152 of the Internal Revenue Code of 1954.

H. Subject to regulations of the Secretary in connection with an emergency, appropriate persons, if the knowledge of such information is necessary to protect the health or safety of the student or other persons.

ASSURANCES REQUIRED BY COMMISSIONER OF EDUCATION

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A. Assurances required-general.

Every application, proposal, and plan submitted to the Commissioner by Clarendon College (for a grant, contract, loan, or any other type of funding under the programs referenced in PR 99.1 (a) shall, as a condition to the approval and the extension of the Federal funding pursuant to the application, (b) contain or be accompanied by an assurance that the educational institution making such application is in compliance and will continue to comply with the provisions of Section 438 of the Act and the regulations in this part, or (c) make specific reference to such an assurance previously filed with the Secretary by that institution.

B. Assurance required-subgrants and subcontractors.

Any educational institution which receives funds under a federal program referenced in PR 99.1(a) shall, as a condition to making any of such funds available to another educational institution (whether by subgrant, contract, subcontract, or otherwise), require such second institution to submit to it an assurance that the other institution is in compliance and will continue to comply with the provisions of Section 438 of the Act and the regulations in this part.

COUNSELING SERVICES

4310

Clarendon College will provide a continuing program ofÊ academic advising, career planning, and guidance designed to assist students in achieving their individual educational goals.Ê This program will operate under the authority ofÊ the Dean of Students or designee and will consist of student academic assessment and advising, and assistance in the occupational decision-making process.

ASSESSMENT AND ADVISEMENT

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Assessment and advisement are interdependent, with assessment information serving as the basis of advisement activities.

Clarendon College provides an academic skills assessment program that evaluates the student's readiness for certain college courses. The assessment program affects all entering students. Components of the assessment process may include: (1) an examination of each student's academic skills in reading, writing, and mathematics and /or (2) a review of his/her performance(s) on/in the ACT, SAT, or THEA, high school transcripts, previous college-level course work, and standardized tests administered by the College or other appropriate assessment measures. Students meet with their advisor, or faculty advisor in advisement sessions that provide a format for informed decision making and course placement.

COURSE PLACEMENT/BASIC SKILLS TEST

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THE TEXAS SUCCESS INITIATIVE

The Texas Success Initiative established in 2003 by the Texas Legislature as part of Senate Bill 286 requires the assessment of the academic skills of each entering student prior to enrollment and requires the College and the student to develop an individual plan for developmental education for those who demonstrate a need for skill development in the areas of reading, writing, and/or mathematics. (The Texas Success Initiative replaces the Texas Academic Skills Program (TASP) which was first implemented in 1987.)

Although the results of the assessment of academic skills are not used for admission purposes, results are used in advising and course placement. Students planning to attend Clarendon College are encouraged to take an approved test (THEA, ASSET, COMPASS, or ACCUPLACER) prior to registration and enrollment. For those students who are unable to take an assessment of academic skills or who do not attempt an assessment, Clarendon College will offer an assessment of academic skills during the registration process. (Testing fees for an assessment of academic skills must be paid by the student.)

All full-time and part-time students must participate in the Texas Success Initiative and the assessment of academic skills prior to enrollment unless exempt or waived based on of the following:

1. For a period of five (5) years from the date of testing, a student who is tested and performs at or above the following standards:

a. ACT: composite score of 23 with a minimum of 19 on both the English and mathematics tests; or,

b. SAT: a combined verbal and mathematics score of 1070 with a minimum of 500 on both the verbal and the mathematics tests.

2. For a period of three (3) years from the date of testing, a student who is tested and performs on the Texas Assessment of Academic Skills (TAAS) with a minimum scale score of 1770 on the writing test, a Texas Learning Index (TLI) of 86 on the mathematics and 89 on the reading test.

3. A Student who has graduated with an associate or baccalaureate degree from an accredited institution of higher education.

4. A student who transfers to Clarendon College from a private or independent institution of higher education or an accredited out-of-state institution of higher education and who has satisfactorily completed college- level course work as determined by Clarendon College.

5. A student who has previously attended any institution and has been determined to have met readiness standards by that institution.

6. A student who is enrolled in a certificate program of one year or less (Level-One Certificates).

7. A student who is serving on active duty as a member of the armed forces of the United States, the Texas National Guard, or as a member of reserve component of the armed forces of the United States and has been serving for at least three years preceding enrollment.

8. A student who on or after August 1, 1990, was honorably discharged, retired, or released from active duty as a member of the armed forces of the United States or the Texas National Guard, or service as a member of a reserve component of the armed forces of the United States.

9. Students who are non-degree seeking or non-certificate seeking may be exempt. Students should contact the Registrar's Office for additional information.

SUPPORT SERVICES FOR STUDENTS WITH DISABILITIES

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Clarendon College is aware of and deeply concerned with the unique challenges that face a student with a disability. The College is committed to reducing and/or eliminating the barriers that these students encounter. The Office of Student Services coordinates the physical and academic support services for any student who has special needs because of a temporary or permanent disability. The Office of Student Services works closely with The Texas Rehabilitation Commission, The Texas Commission for the Blind, related federal agencies, and other organizations that provide service and aid to the disabled in order to provide the fullest range of services possible.

Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 prohibit discrimination in the recruitment, admission, and treatment of students. Students with qualified and documented disabilities may request reasonable accommodations which will enable them to participate in and benefit from educational programs and activities. Students requesting a reasonable accommodation must provide appropriate documentation of the disability (as appropriate), complete an application for support services, and the student must schedule and participate in an interview in order to review the request for accommodation, determine appropriate services and/or reasonable accommodations, and plan an educational program.

Successful accommodation often requires advance planning. Students are encouraged to make early contact with the Office of Student Services in order to identify needs and to ensure that services will be available in an effective and timely mann er.

ORIENTATION

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Freshman Orientation is offered by the College, and students new to Clarendon College are encouraged to enroll. The course is designed to provide an overall orientation to college life including self-awareness, vocational interests, college opportunities, use of the Library and other available resources, and the development of good study habits. Special emphasis shall be placed on the student's understanding of academic rules and regulations, standards of progress, disciplinary procedures and code of conduct, financial aids, and student self-government.

TESTING

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Clarendon College is a testing center for the General Educational Development (GED) Program, the American College Testing (ACT) Program, and the College Level Examination Program (CLEP). In addition, the College offers a variety of aptitude, academic, interest, and vocational preference tests. Counseling and consultation with students concerning test results are also provided.

Clarendon College is also a testing center for the Texas Higher Education Assessment (THEA) (formerly the Texas Academic Skills Program (TASP) test). THEA is part of an instructional and testing program designed to ensure that students attending public institutions in Texas have the academic skills to perform effectively in college-level coursework. This test is in response to the legislative mandates contained in Senate Bill 286 (2003). This test is administered approximately five (5) times per year at the College through the Office of Student Services.

HEALTH SERVICES

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While there are several first aid kits available throughout the campus and at the Pampa Center, it is the college policy that anything other than a very minor injury should be treated at a clinic or nearby hospital.

Except in cases of severe illness or medical emergencies, students are considered mature enough to seek appropriate relief. To seek help or not to seek help, is a decision of personal responsibility.

COLLEGE HOUSING

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The Dean of Students has overall responsibility for student housing. The purposes of college housing include providing a safe and supportive environment where students can learn and develop life skills necessary for both academic and career success. The campus living environment should allow students to develop lasting relationships, experience cultural diversity, and increase social skills as well as complete their academic requirements.

The relationship of resident students to the College including fees, room assignments, hours, rules and regulations, emergency procedures, care of property, and other information is described in the Student Handbook which is given to all students.

A signed residence hall contract is required of all students who reside in one of the College’s residence halls.

STUDENT ACTIVITIES

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The Dean of Students has overall responsibility for student activities. The Dean shall be responsible for maintaining a current student activities calendar and for planning and implementing a broad activities program. This program shall have as its goal the provision of healthful and stimulating activities to enhance individual development, to promote desirable social interactions, and to provide recreational activities.

The Dean shall develop procedures for planning, approving, conducting, supervising, scheduling, and carrying out all student activities. These procedures shall be reviewed and approved by the President.

All student activities must be approved by the Dean of Students and placed on the Master Calendar two weeks prior to the activity.

CLUBS AND ORGANIZATIONS

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Clarendon College encourages the formation of student clubs and organizations in order to promote and encourage social interactions and social development, develop and promote leadership, to provide recreational opportunities, and to enhance the educational/learning environment of Clarendon College.

Any student or group of students may petition the Dean of Students for approval to establish a new club or organization. Any such organization must be compatible with the philosophy and purposes of Clarendon College.

No student organization may establish admission criteria, operating practices, officer selection criteria or other standards which discriminate on the basis of ethnicity, age, creed, gender, disability, or national origin.

All student clubs and organizations must have a faculty or college employee sponsor nominated by the Dean of Students and approved by the President.

STUDENT PARTICIPATION IN INSTITUTIONAL DECISION-MAKING

4375

The primary route of Clarendon College students in decision-making shall be through participation in the Student Government Association. Students may also become involved by serving on many of the various institutional committees. In addition, students may serve on the preliminary committees which establish goals and objectives leading to the publication of the institutional four-year plan.

Student opinion on food services, dormitories, student activities, etc., are gathered from a number of surveys. Former students are polled by follow-up studies for their opinions and suggestions regarding Clarendon College.

All student input, whether it be through organized clubs, committees, or questionnaires, is given serious consideration as suggestions for change in and improvement of the College.

ATHLETICS

4380

Clarendon College believes that the primary aim of student-athletes should be to obtain an education and complete a college program or degree, and that the principal goal of the athletic department should be to promote and encourage this purpose and the mission and purpose of the institution. The specific objectives and goals of the athletic program are to:

1. Promote academic success for each student-athlete and help each student to develop personal goals reflecting a desire for academic success;

2. Promote the physical and emotional well-being of each student athlete;

3. Promote citizenship, good character, and ethical behavior through proper role modeling and the demonstration of high standards in ethical behavior by athletic department personnel;

4. Provide a positive environment in which the social interaction that the student experiences daily in the classroom and the campus setting will provide enrichment for them as they strive to strengthen their citizenship skills;

5. Provide opportunities for student-athletes to participate in varsity level competition;

6. Field teams that will be as competitive as possible within the guidelines set by institutional policies and procedures, and to field teams that fully comply with the rules and operate within the legal boundaries prescribed by the Western Junior College Athletic Conference and the National Junior College Athletic Association; and,

7. Present athletic skill improvement activities for the athlete through individual and team practice sessions.

The College abides by the policies and regulations of the National Junior College Athletic Association (NJCAA) and the Western Texas Junior College Athletic Conference (WTJCAC) in all sports.

The Athletic Director supervises these programs and reports directly to the President. Athletic programs are reviewed and evaluated annually by the Athletic Director with the assistance of the Athletic Council. (The membership and responsibilities of the Athletic Council are described in the Personnel Handbook.) The annual evaluation along with any findings, suggestions, and/or recommendations shall be forwarded to the President.

INTRAMURAL ATHLETICS AND ACTIVITIES

4385

Intramural Athletics and Activities are the responsibility of the Office of Student Services with operational responsibilities assigned by the Dean of Students. The Athletic Department shall assist the Office of Student Services in order to ensure that all intramural sports are directed and supervised by qualified personnel. One or more of the coaches from the Athletic Department may be assigned to work with the Director to coordinate, direct, or supervise intramural sports.

Intramural Athletics and Activities at Clarendon College are designed to promote the personal growth and development of each student and to support the mission and purposes of the institution. The specific goals and objectives of Intramural Athletics and Activities are to:

1. Provide intramural athletics and activities to the general student body which promote the personal growth and development of each student who participates;

2. Provide intramural athletics and activities which are healthful and stimulating and which promote a student’s well being; and,

3. Provide recreational activities and promote desirable social interactions.

Intramural Athletics and Activities are evaluated annually. The Dean of Students assisted by the Student Life Committee is responsible for conducting and forwarding the evaluation along with a record of any findings, suggestions, and/or recommendations to the Dean of Students and to the President.

STUDENT FINANCIAL AID

4410

In order to provide educational opportunity beyond the high school level to the greatest number of people within the Clarendon College service area, the Board of Regents will adopt policies and cause the administration to develop guidelines and procedures for operating a comprehensive system of student financial aid. A list of available financial aid along with current guidelines and procedures is published in the college catalog and/or the consumer guide/financial aid manual.

AUTHORIZATION

4420

The administration of Clarendon College is directed to enter into agreements with appropriate agencies and/or individuals who may provide aid funds, and to comply with local, state and federal legislation enacted for the purpose of securing funds for use in providing grants, employment, loans and scholarships for deserving students.

SATISFACTORY PROGRESS STANDARDS FOR RECIPIENTS OF FEDERAL TITLE IV FUNDS

4430

It is the policy of Clarendon College to comply with all state and federal guidelines regarding the satisfactory progress standards for recipients of federal Title IV Funds. These standards of progress shall be published in the Clarendon College Catalog and the Consumer Guide and Financial Aid Guide (or as incorporated into the Student Handbook).

STUDENT CONDUCT

4510

Each individual student is considered to be a responsible adult and is expected to act accordingly. Emphasis will be placed on standards of student conduct rather than on limits or restrictions on students.

A student's enrollment is subject to acceptance of standards of conduct which are developed and published in the Student Handbook, the College Catalog, and/or the Policy Manual, and which may be explained and clarified in other codes or statements prepared and published by the College. Non-compliance with these standards will be sufficient cause for suspension from the College. Authority for suspension of a student is vested with the Dean of Students.

All applicable state laws and city ordinances are in effect and enforceable on the premises of Clarendon College.

The conduct of persons on the premises of Clarendon College must not interfere with the orderly processes and governance of Clarendon College.

Any violation of the ordinances and laws referred to above that occur on the premises of Clarendon College shall, upon conviction, be punishable by the same penalties provided for in said ordinances or applicable laws.

Clarendon College is an educational institution committed to the philosophy that a community college should open its doors to all citizens of its area who can profit from its educational programs. The Board of Regents and the College administration will not condone or tolerate acts calculated to disrupt the continuing educational functions of the College, or to deny to any person or persons their opportunity to participate in the educational program of the College.

STUDENT DISRUPTIONS

4515

Student demonstrations and similar activities shall be prohibited when there is evidence that may reasonably lead College officials to forecast substantial disruption of, or material interference with, normal school operations or approved school activities.

Students who participate in any prohibited activities described above are subject to disciplinary action, based on the severity of the violation.

The following procedures will be followed in case of an act that, in the opinion of the President of the College, threatens to disrupt the educational function or deny its benefits to any person:

(1) The Dean of Students or a designated representative, will request that those engaging in the disruptive act cease his/her actions immediately.

(2) Should the disruption continue, the College administration may call upon appropriate law enforcement officials to restore order or obtain an injunction from proper legal authority, demanding an end to the disruptive acts, and will call upon the appropriate law enforcement official to present such injunction.

(3) Thereafter, those persons continuing in the act of disruption of the educational process are in contempt of the court. Contempt of court normally results in whatever action is necessary to enforce compliance with the court order.

INDIVIDUAL RIGHTS

4520

Students, employees, and visitors at Clarendon College, by nature of their citizenship and residence, have certain individual rights and freedoms established by the constitutions and laws of the United States, the State of Texas, and the respective communities in which they live.

The possession of these personal rights and freedoms is neither increased nor diminished by reason of a person's association with Clarendon College.

Clarendon College is an educational institution, established for this purpose by the legally constituted Board of Regents of Clarendon College. The freedom of students to receive an education at Clarendon College, and the freedom of the College to provide such an education to students will be protected by the Board of Regents and the administrative personnel it may select for the College.

INDIVIDUAL RESPONSIBILITIES

4525

The Board of Regents of Clarendon College expects employees, students, visitors, and guests of the College to accept the following responsibilities:

(1) Compliance with and support of duly constituted civil authority,

(2) Respect for the rights of others and cooperation to insure that such rights are maintained, whether or not one agrees with the views of those exercising such rights.

(3) Cooperation to insure that the will of the majority is implemented after due consideration, but not to include the suppression of the minority,

(4) To exercise disagreement in a responsible manner and within a framework compatible with the orderly resolution of differences.

(5) Knowledge of and active support of college regulations.

PROHIBITED ACTIVITIES

4530

The Board of Regents of Clarendon College has declared that the following actions constitute an interference with the lawful and orderly use of college premises, facilities and activities to accomplish the objectives of the College. These actions are therefore strictly prohibited on the Clarendon College campus and other college property and facilities and during all college- sponsored activities wherever occurring.

(1) Disrupting or obstructing, or attempting to disrupt or obstruct, any lawful activity of the College, or violating H.B. 141, as enacted by the 61st Texas Legislature.

(2) Interfering with, or attempting to interfere with, the lawful exercise of freedom of speech, freedom of movement, freedom of peaceable assembly, or other rights of individuals or groups.

(3) Illegally possessing, using, selling, or being under the influence of dangerous drugs or narcotics.

(4) Possessing, using, selling or being under the influence of alcoholic beverages. Alcohol is strictly prohibited anywhere on campus. A student in violation is subject to a $250 fine and will be required to participate in alcohol awareness class (at the student’s expense) for the first offense, and subject to suspension for a second offense.

(5) Possessing or using firearms, weapons, or explosives on the College campus, unless authorized by the College.

(6) Threatening by force or violence the overthrow of any legally constituted governmental body or system, or any local, state or federal law, or any rule, regulation or policy of the Board of Regents and administrative officials of the College.

(7) Engaging in any obscene, profane, reckless, tumultuous, destructive, or unlawful course of conduct.

(8) Hazing in all forms, as defined and prohibited in the Texas Penal Code, Articles 1152, 1153, 1154, and 1155.

(9) Academic cheating or plagiarism: willfully submitting false information with the intent to deceive: forgery, alteration, or misuse of college documents or records.

(10) Racial or sexual harassment.

(11) Misusing the College’s computing and informational resources.

(12) Malfeasance in an elective or appointive student office of any college endeavor.

(13) A student’s dress or grooming may not materially and substantially interfere with normal school operations (Calbillo v. San Jacinto College, 305 F. Supp. 857 (S.D. Tex. 1969).

(14) Refusing or failing to comply with a lawful order of any college or public official acting in the performance of duties in the administration and enforcement of these policies.

The Dean of Students, or a designated representative, shall be responsible for implementing and enforcing this policy.

STUDENT DISCIPLINE

4540

The following statement has been prepared to increase the student's understanding of the disciplinary policies and procedures of Clarendon College.

Supervision of student conduct is the responsibility of the Dean of Students. The Dean shall investigate and gather information concerning a reported incident of student misconduct. After investigating the incident and considering the evidence (its accuracy, credibility, and sufficiency), The Dean of Students may administer any of the penalties listed below in dealing with student misconduct.

1. Warning or reprimand.

2. The imposing of specified restrictions.

3. Campus work assignments or community service.

4. Disciplinary probation (with or without other restrictions)

5. Suspension.

6. Expulsion.

Any student charged with an offense for which he/she could be suspended or expelled, shall be entitled to a hearing before the Student Appeals and Grievance Committee.

Any order suspending or expelling a student shall be final, unless, within three (3) working days following the entry thereof, the student lodges a written appeal with the Dean of Students.

STUDENT APPEALS AND GRIEVANCE PROCEDURE

4545

The grievance procedure at Clarendon College shall serve two purposes: to determine whether an injury alleged by the grievant was the result of an error in the institution's policies and procedures or in their administration, and if an error is established, to determine an equitable redress for the grievant.

Grievable Issues

The grievable issues shall include selection and admission policies for students, a discriminatory action, racial or sexual harassment, along with policies for attendance, grading, discipline, extracurricular activities, and athletes. The purpose of the grievance procedure of Clarendon College is to insure to all persons involved fair and equitable treatment and to develop a clear documentation trail for each case arising out of institutional conflict

Mechanism

When the grievant is a student of Clarendon College, this grievance procedure shall consist of the following sequence of events:

Informal Meeting

All grievances voiced by students of Clarendon College must first be aired in an informal meeting between the student and the college representative directly involved (i.e., teacher, coach, administrator). At this face-to-face meeting, a bonafide attempt must be made to resolve the issue(s) in question. It shall be the responsibility of the student grievant to:

1. explain fully the nature of the grievance,

2. when and under what conditions the alleged injustice occurred, and

3. what redress is expected.

The College representative (teacher, coach, administrator, etc.) involved in the dispute shall have the responsibility to:

Top of Form

1. hear the grievance

2. make an honest attempt to resolve the issue, or

3. if resolution is not possible at that level, to refer the problem to the Dean of Students.

It shall also be the responsibility of the College representative to document the meeting in writing to include the date, location, person(s) involved, issues discussed, and results achieved.

Student Due Process

When attempts at informal resolution of a student complaint have failed, a student may appeal a college policy or its administration in the following manner:

1. a written appeal, grievance, or complaint must be filed with the Dean of Students not later than three (3) days after the occurrence of the event;

2. the written complaint must include at least:

(b) nature of the grievance or the complaint,

(d) type of redress sought;

3. The Dean shall notify the chairperson of the Student Appeals and Grievance Committee of the complaint immediately upon receipt;

4. The chairperson of the Student Appeals and Grievance Committee shall set the date, time and place of a hearing to be held not later than seven (7) school days after receipt of the written complaint, and shall so inform the student grievant and all committee members.

Before formal charges are presented in cases where students may be suspended or expelled, students are informed of the following rights:

1. To be accompanied by the advisor of his/her choice. It is the policy of the College that legal counsel not become involved in such matters unless the case is handled in a court of law.

2. To be informed of the nature of the allegation, charges, or reports brought against him/her.

3. No person should be required to testify against himself/herself.

4. To present testimony or witnesses with respect to the complaint.

5. To be notified of decisions reached regarding his/her case.

6. To appeal the decision to the Student Appeals and Grievance Committee.

Additional information desired concerning the process or the procedures may be obtained by contacting the Dean of Students.

Appeal to the President

All cases may be appealed by the student or referred by the Committee to the President. An appeal submitted by the student must be submitted to the College President within three (3) working days after the Student Appeals and Grievance Committee has rendered its decision.

Appeal to the Board

The final appeal may be made to the Board of Regents.

TRAFFIC RULES AND REGULATIONS

4610

All state laws and Clarendon College traffic rules and regulations governing the use of motor vehicles must be complied with on all parts of the campus through all hours of the day and night. The maximum speed limit on all parts of the campus is 20 miles per hour, unless otherwise posted. Pedestrians shall, at all times, have the right of way.

Clarendon College assumes no responsibility for the care and/or protection of any vehicle or its contents while the vehicle is operated or parked on campus. However, every effort will be made by Clarendon College to protect all vehicles and property. The College reserves the right to impound, or have impounded any vehicle which is in violation of college traffic regulations. The vehicle owner will be responsible for the cost involved in removing, impounding and storing such vehicles.

STUDENT PARKING PERMITS

4620

It is the responsibility of the students to obtain a student vehicle parking permit sticker for the vehicle he/she plans to operate on campus. These may be obtained during registration at the beginning of each semester and at other times from the Office of Student Services.

A parking permit will not be honored unless it is properly affixed to the LEFT SIDE OF THE REAR BUMPER or the LEFT LOWER CORNER OF THE REAR GLASS.

GENERAL PARKING AND TRAFFIC VIOLATIONS

4630

1. Failure to display a valid Clarendon College Parking Permit.

2. Failure to affix parking permit properly or in proper place.

3. Parking in a fire lane or in an area marked for the disabled.

4. Parking in Loading Zones, unlined areas, driveways, sidewalks, on the wrong side of the street, or in other unauthorized areas.

5. Speeding.

6. Failure to make disposition of ticket in required time (5 class days from issuance).

7. Failure to furnish or to furnish the correct vehicle license number on parking permit application.

8. Displaying fictitious or defaced parking permit.

9. Moving a vehicle without the owner's consent.