What is "Directory Information"?

Can I control the release of Directory Information?

Do my parents or other family members have access to my education records?

Notification of Student Rights under FERPA

Non-Disclosure Form (.pdf)

Student Consent Form (.pdf)

 

What is FERPA?

The Family Educational Rights and Privacy Act (FERPA) affords you, the student, certain rights with respect to your education record.

 

What are my rights under FERPA?

As a college student you have the following rights:

  1. 1. The right to inspect and review your education records (does not include parents' financial information) within 45 days of the day the College receives a request for access.  Students should submit to the Registrar written requests that identify the record(s) they wish to inspect.  The Registrar will arrange for access to notify the student of the time and place where records may be inspected.  If the Registrar does not maintain the records, the Registrar will advise the student of the correct official to whom the request should be addressed.
  2. 2. The right to request amendment of education records that you believe are inaccurate or misleading.  Students should ask the College to amend a record that they believe is inaccurate or misleading.  They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding hearing procedures will be provided to the student when notified of the right to a hearing.

  3. 3. The right to have some control over the disclosure of personally identifiable information from your education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is defined as a person employed by the College in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks.  A school official has legitimate educational interests if the official needs to review an education record in order to fulfill his or her professional responsibility.

  4. 4. The right to file with the US Department of Education a complaint concerning alleged failures by the College to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is:  Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, SW, Washington, DC  20202-5901

 

For more information...

Questions about FERPA may be directed to Clarendon College, Office of the Registrar, P.O. Box 968, Clarendon, Texas 79226. 

Telephone: (806) 874-4804.  The Registrar's Office is located on the first floor of Instructional Center.

 

Links of Interest

FERPA General Guidance for Students

FERPA Regulations

FERPA Online Guide

FERPA Final Exam (.pdf)

American Association of Collegiate Registrars and Admissions Officers