Board of Regents
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Top Row: Carey Wann, Janice Knorpp, Brittney Word, Chris Matthews, James Shelton
Front Row: Tommy Waldrop, Guy Ellis, Lon Adams
Not Pictured: Shaun O'Keefe
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Tommy Waldrop - Chairman
P.O. Box 871, Clarendon, TX 79226
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Carey Wann - Vice Chairman
P.O. Box 593, Clarendon, TX 79226
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James Shelton - Secretary
P.O. Box 855, Clarendon, TX 79226
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Lon Adams - Member
P.O. Box 968, Clarendon, TX 79226
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Guy Ellis- Member
P.O. Box 968, Clarendon, TX 79226
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Janice Knorpp- Member
P.O. Drawer A, Clarendon, TX 79226
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Chris Matthews- Member
P.O. Box 1170, Clarendon, TX 79226
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Shaun O'Keefe- Member
P.O. Box 151, Clarendon, TX 79226
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Brittney Word- Member
P.O. Box 664, Clarendon, TX 79226
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Required Legal Notices
Policies and Bylaws of the Board
CC POLICY # 1210
Section 1. Composition. The Board of Regents shall consist
of nine members elected at large by the qualified voters of the
Clarendon College District; each member will be elected for a term of
six years, and three members will be elected on even-numbered years.
Section 2. Election of Regents. The College Board election
shall be held on the First Saturday in May each even-numbered year in
accordance with the election laws of the State of Texas. To be
eligible to be a candidate for, or elected or appointed to, the office
of College Regent, a person must:
- Be a United States citizen
- Be 18 years of age or older on the first day of the term
to be filled at the election or on the date of appointment, as
applicable.
- Have not been determined by a final judgment of a court exercising probate jurisdiction to be:
Totally mentally incapacitated and the person’s mental
capacity has not subsequently been completely restored by a final
judgment of a court exercising probate jurisdiction; or
Partially mentally incapacitated without the right to
vote and the person’s guardianship has not been modified to include the
right to vote or the person’s mental capacity has not been completely
restored by a subsequent final judgment of a court exercising probate
jurisdiction.
- Have not been finally convicted of a felony from which the
person has not been pardoned or otherwise released from the resulting
disabilities.
- Be a resident of Texas.
- Reside in the territory from which the office is elected.
- Be a qualified registered voter. A person may not be elected a board member unless the person is a qualified voter. Education Code 130.082(d)
“Qualified voter” means a person who:
1. Is 18 years of age or older;
2. Is a United States citizen;
3. Has not been determined by a final judgment of a court exercising probate jurisdiction to be:
a. Totally mentally incapacitated and the
person’s mental capacity has not subsequently been completely restored
by a final judgment of a court exercising probate jurisdiction; or
b. Partially mentally incapacitated without the
right to vote and the person’s guardianship has not been modified to
include the right to vote or the person’s mental capacity has not been
completely restored by a subsequent final judgment of a court
exercising probate jurisdiction;
4. Has not been finally convicted of a felony or, if so convicted:
a. Has fully discharged his or her sentence, including any term of incarceration, parole, or supervision;
b. Has completed a period of probation ordered by any court; or
c. Has been pardoned or otherwise released from the resulting disability to vote.
For purposes of determining a qualified voter, a
person is not considered to have been finally convicted of a felony if
criminal proceedings are deferred without an adjudication of guilt.
5. Is a resident of this state; and
6. Is a registered voter. Election Code 1.020,11.002
Any legal resident (“Residence’ defined in election code 1.015
TACC) of this district may become a candidate for a place on the Board
of Regents by filing written application with the Board of Regents,
asking that his/her name be placed on the official ballot; similar
petitions may be filed requesting that certain names be placed on the
ballot. Such requests or petitions may be filed not later than thirty
days prior to the date of the election. An individual seeking election
or appointment to the office of board member must have been a resident
of the state for 12 months, and a resident of the district from which
the office is elected for six months, prior to the last date on which
the candidate could file to be listed on the ballot or in case of
appointment six months prior to the day on which the appointment is
made.
“Residence” shall mean domicile, one’s home and fixed place of
habitation to which one intends to return after any temporary absence.
A person does not acquire a residence in a place to which the person
has come for temporary purposes and without the intention of making
that place the person’s home. A person elected to serve as a board
member must remain a resident of the college district throughout the
term of office. A board member who ceases to reside in the college
district vacates his or her office.
Official Oaths: A member of the board must take the proper oath of office before taking up the duties of the office. Education code 130.082(d)
The members of the Board of Regents shall hold office for a period
of six years, or until their successors are elected and qualified.
A board member may resign by delivering written notice, signed by
the board member, to the presiding officer of the board. The Board may
not refuse to accept a resignation.
If a board member submits a resignation, whether to be effective
immediately or at a future date, a vacancy occurs on the date the
resignation is accepted by the board or on the eighth day after the
date of its receipt by the Board, whichever is earlier.
A board member shall continue to perform the duties of their
office until their successors shall be duly sworn in. Until that time,
the board member continues to serve and have the duties and powers of
office and continues to be subject to the nepotism provision. A
holdover board member may not vote on the appointment of his or her
successor.
When a vacancy occurs on the Board of Regents, the remaining
members of the board shall be authorized to fill this vacancy by
appointment until the next regular election of members to the Board as
provided by law.
Section 3. Election of Officers. The Board of Regents at
its first regular meeting following the date of the election shall
organize by electing a Chairperson, Vice-Chairperson, and
Secretary-Treasurer from among its members, each of whom shall serve
for a period of two years or until a successor is elected and
qualified. Each official shall be elected by majority vote of the
members present.
Section 4. Regular Meetings. The Board of Regents shall
meet regularly on the third Thursday of each month, at 11:45 AM in the
Bairfield Activity Center on the campus of Clarendon College,
Clarendon, Texas.
Section 5. Special Meetings. Special meetings may be
called by the Chairperson of the Board of Regents at a time permitting
compliance with laws governing public meetings, and/or by any two
members of the Board upon notices either written or oral to all members
of the Board at a time permitting compliance with laws governing
public meetings.
Section 6. Executive Committee. The Chairperson, the Vice-Chairperson, and the Secretary constitute the Executive Committee of the Board of Regents.
Section 7. Special Committees. Special committees may be
appointed by the Chairperson of the Board on authorization by the
Board. Such committees shall be appointed to perform specific duties.
When the work of the committee has been completed, the committee shall
be automatically dissolved.
The work of all such special committees shall be fact-finding and
advisory, and only in exceptional cases legislative or administrative,
and only then by majority vote of the Board.
No committee shall have power to act administratively unless
specifically empowered to act by the Board of Regents, and the
committee shall report its action to the Board at its next regular
meeting after action has been taken.
Fact finding and advisory committees shall report their findings
and recommendations first to the Board of Regents, either through a
written report or at a regular or special meeting. Committees shall not
publish or release any such reports to others prior to presentation to
the members of the Board.
Section 8. Conflict of Interest/Disclosure. The presiding
officer of the board must have no contractual, employment, or personal
or familial financial interest in the institution. The majority of
other voting members of the board must have no contractual, employment,
or personal or familial financial interest in the institution.
If a Regent or a person related to a Regent in the first degree by
either affinity or consanguinity has a substantial interest in a
business entity or in real property, the Regent, before a vote or
decision on any matter involving the business entity or the real
property, shall file an affidavit with the Secretary of the Board of
Regents stating the nature and extent of the interest and shall abstain
from further participation in the matter. (Local Gov’t Code 171.004)
The Board shall take a separate vote on any budget item
specifically dedicated to a contract with a business entity in which a
Regent has a substantial interest. The affected Regent shall not
participate in that separate vote, but may vote on the final budget if
he/she has filed the affidavit and the matter in which he/she is
concerned has been resolved. (Local Gov’t Code 171.005)
A Regent who is a stockholder, officer, director, or employee
of a bank that has bid to become a depository for the College shall not
vote on the awarding of a depository contract to said bank. (Education Code 45.204)
If a Regent has a substantial interest in a bank with which the
District is considering entering into a loan or other transaction
besides a depository contract, then the Regent must comply with the
affidavit and abstention requirements. (Atty. Gen Op. JM-1082 (1989); Local Gov’t Code 171.004)
Section 9. Quorum Requirements. The presence of five
members of the Board of Regents shall constitute a quorum and a
majority vote of those members present shall be required on all matters
voted upon by the Board. If a quorum shall not be present at any
meeting, the Regents present may recess the meeting without notice other
than announcement at the meeting, until a quorum shall be present.
Section 10. Voting. Voting shall be done by the show of
hands; each member’s vote, or failure to vote, shall be recorded. The
Chairperson of the Board of Regents shall have a vote. The President
of Clarendon College is not a member of the Board and does not have a
vote.
Section 11. Removal from Office. Board members may be removed
from Board membership for incompetency, official misconduct,
intoxication, non attendance of regularly scheduled board meetings, or
conviction by a jury for any felony or for misdemeanor official
misconduct. "Official misconduct" includes conviction of an offense
relating to violation of purchase procedures. Actions for removal of
Board members must be brought before the district judge holding
jurisdiction, except that any court convicting a Regent of a felony or
official misconduct shall order immediate removal. Tex. Const., Art V, Sec. 24; Loc. Gov’t. Code 87.011, 87.012, 87.013, 87.031; Education Code 44.032 (e).